There are basically two types of business owners in the market. The first one sticks with its old-age traditional business solution and the other one is always ready to deal with new technological marvels and introduce them in his business.
Well, the first one will surely not be able to match the pace with the market while the latter one will be able to thrive on technological innovations and he will be able to fuel his growth without much hassle. And one such technological miracle that every business should use is cloud accounting.
If you have decided to move the cloud platform with your accounting software like QuickBooks then it will surely be one of the most beneficial decisions for your business. But are you aware of the fact that there are different ways to use your QuickBooks accounting software on the cloud?
Overall, there are basically three ways you can use QB on the cloud, QuickBooks Online which is more popularly known as QBO, QuickBooks hosting and in-house QuickBooks server. Well, all the three ways needs to be understood in a better manner if you are shifting to the cloud platform but we will leave that part for other blogs. In this blog post, we are going to discuss about in-house QuickBooks servers and understand why it is not a good option for each and every kind of business.
What is an in-house QuickBooks server?
In this advanced option of using cloud, you will have to use your own server that will be installed on your premise and you will have to use that server for your accounting software. You should know that in simple language, you will have to install a whole IT infrastructure in your premises in order to use in-house servers for your accounting software.
Why this is not a good option?
There are many reasons why this way of using your accounting software is not a good option but we are going to discuss some of the most important reasons that will be applicable to all the businesses.
One of the main reasons why this way of using your accounting software is not a good option is its cost. As discussed in the outset of the article, in order to use your accounting software, you will have to install a whole IT infrastructure in your premise and that can easily burn a hole in your pocket. There are different types of hardware that you will have to install on your premises in order to build an in-house IT setup. The cost of the servers that you will need in your IT infrastructure is itself very costly and the other parts will empty your budget and you will never be able to take advantage of the advanced technological solution.
In addition to the cost of the IT infrastructure, you will also have to spend money on managing, hiring and training the IT professionals and that will add up to your expenses for having an in-house QuickBooks server and this is one of the main reasons why people prefer going with QuickBooks on the cloud with a third party QuickBooks hosting provider.
Most of the small business owners are not IT expert and this is one of the main reasons why they don’t like dealing with IT issues and IT setup. But if you are going to have in-house servers for your QB accounting software then you will never be able to ignore IT issues and IT infrastructure management. As discussed above, you will need to have an IT team in your premise for taking care of the in-house server and making sure that they are up and running. But it doesn’t matter how skilled or experienced your IT team is, you will have o get involved in the process in order to make sure everything is going as per plan and your business in continuity is not being affected.
This will consume a lot of time and you will never be able to focus on your core business. On one side, you will have already more on your plate and on the other side, the addition of IT infrastructure management will further ruin the joy of multi-tasking for you. But in the case of QuickBooks hosting, you will get round the clock customer support from the cloud vendor and you can fully focus on your core job instead of worrying about IT infrastructure management.
Another major reason why an in-house server for your accounting software is not a good idea is it comes with device restriction. You should know that if you will go with an in-house server then still, you will have to install the accounting software on the desktops and laptops. This simply means that you will never be able to use your accounting software on those desktops and laptops on which the accounting software hasn’t been installed.
In addition to this, you will also not be able to access your accounting software from anywhere else than your office. But in the case of hosted QuickBooks, you are free to access your accounting software from any device and from any place. Just enter your login credentials and you are ready to go.
All the reasons stated above make in-house QuickBooks server a non-practical solution for each and every type of business. If you are looking forward to taking advantage of the cloud and don’t want to burn a hole in your pocket then you should always go with QuickBooks hosting.