With the increasing effectiveness and efficiency of the QuickBooks accounting software, more and more accountants are moving from their old accounting solution to the robust QuickBooks software.
But for making the most from the fully functional software, the small and medium-sized businesses, accountants, CPAs and bookkeepers, are moving to the QuickBooks hosting, which is a third party hosting solution through which you can access the company file from anywhere and at any time.
The QuickBooks hosting offers numerous benefits to the users like restriction-free access, bank- level security, better collaboration, enhanced productivity and much more. That’s why the ultimate accounting solution; QuickBooks Hosting has now become a new normal for most of the businesses.
In this blog post, we will be looking at how multiple copies of fiscal data are managed in QuickBooks hosting.
The major points of storage in hosting models are:-
This can be considered as the central point of access as all the QuickBooks data of the clients are stored on this server. This is the place where the application is installed and the client is allotted space for using the fully functional QB through remote access. If one requires important and most updated business statistics for making decision then the main server is the most reliable point for the firm.
The main server is always connected to different servers which are situated at different geographical locations. These servers which are located at different locations work on varied protocols of data storage. Most of the renowned and popular hosting providers use two varied protocols for data storage. And the structure of these varied protocols, in general is as follows:-
Backup server 1: The first server works on the incremental data backup protocol. Such backups are also known as full backups and are generally done once in a day. Every day, the backup adds the new data since the last full backup and it also removes the last held backup.
Backup server 2: Opposite of the server 1, this backup works on decremental data backup protocol. It is also known as partial data backup and it is carried out once in a day or on a particular time of the day. These backups are focused towards the security and reliability of the client’s QuickBooks data. If a customer loses his data then he asks for a compressed backup copy of his data to resume work from the last checkpoint of stored data.
This is the least reliable storage since it can result in inconsistency. Accountants love to store data on the local system as a backup but if not backed up on daily basis, it may get outdated. But the real problem starts when the clients start working on the locally stored data files. It can cause a problem to the consistency of the transactions especially when a particular QB file is being modified in real time by multiple users.