How to Enhance the Experience of Multi-user Mode in QuickBooks Hosting?

​QuickBooks hosting is a great solution for managing the accounting tasks of small and medium sized businesses. With the help of the comprehensive accounting app and the fully secured cloud platform, your business can do wonders. Robust safety, data backup, anywhere, anytime access, reduced IT hassles, quick and accurate accounting, these are some of the advantages of QuickBooks hosting which helps a business to make its accounting more effective and efficient. But one of the most prominent advantages which make QB to stand out of the crowd is the facility of multi-user mode.

The multi-user mode of QuickBooks hosting allows multiple users to access the files of the software at the same time. So, while using the multi-user mode, the users get real-time updates to changes made by other users. But even with so many users, the power of accessibility lies in the hand of the admin. So, if you want to limit the accessibility of a user to a particular function of QB, then you can do it easily.
So, let’s look at the various ways through which you can enhance the experience of multi-user mode in QB hosting.

Everyday tasks                                   

Some of the day to day tasks like finding transaction and running large reports can affect the performance of other users because it takes more time for completion. That’s why it is recommended to perform such tasks when other users are not working on the company file. You should also use the computer where you store your company file while performing such tasks.
For the best experience of the multi-user mode in QuickBooks hosting, you can make the following modifications in the QB preferences:-

• Choose Don’t Remind Me in the reminder preference so that you will not get any reminder for the tasks which you don’t need.
• Choose Don’t Refresh in the Reports and Graphs preference because the automatic refresh can slow down your performance.

Reports

Follow these easy tips while running large reports so that other user don’t have to face any slowdown in the performance-

• Before running the reports, wait for the other user to log out and use the fastest computer to run longer reports.
• You should be well-informed about the reports which take more time to create than others, so that you can run them accordingly. Journal reports and cash basis transaction reports are some of the slowest reports.
• You should refresh a report only when you are ready to work with its data.

Printing

• You should never print cheques or forms in bulks because it can slow down your performance. If you have more than 50 or 60 cheques or forms then you can print them in two slots of 25 or 30.
• Printing large reports while others are working in the multi-user mode of QuickBooks hosting should also be avoided and you should always print from the computer where you store your company file.

​The QuickBooks multi-user access feature can enhance the productivity, collaboration and performance of your team only if it is utilized in the right way. Follow the above mentioned tips and enhance the experience of the multi-user mode of QuickBooks hosting.

Saurabh

Saurabh Gupta is a technical content writer with MyQbHost. He is having expertise in cloud based accounting software and has written various articles related to QuickBooks hosting and other cloud based accounting software. ​