QuickBooks is accounting software that provides numerous online accounting services for companies. They also allow companies to back up their files to avoid accidentally losing your files.
You can back up files for multiple companies, and you can also make several external copies of your files. Restoring your backup files is easy and doesn’t take much time. Read this article to find out how to backup and restore company files in QuickBooks desktop.
How to back up your company file in QuickBooks?
Change your settings to single user mode by selecting the option on the ‘File’ menu
ii.If you pick any of the other options, you will be directed to a ‘save backup copy automatically when I close my company file box’ window. You can select that, or set a number of times QuickBooks has to be shut down before you get notified. Then click ‘Finish’
iii.To set a schedule, click on the ‘New’ option. Select when, where, and how often you want the backups to take place. Click ‘Finish’
You should always save your backups in different locations, apart from your local drive. This way, you can have several copies of the files in case you lose one. You can save your files on DropBox, Google Drive, and any other detachable media storage device like your flash.
How to restore company files on QuickBooks
If you store your backup file in any storage device, your file will be stored in a compressed format. Before you restore your company file, you need to use the restore wizard to bring the backup file back into QuickBooks. Don’t attempt to restore with the Copy command in Windows.
When you want to restore your backup file, ensure that you restore the most recent one you saved so you won’t lose your information. Also, if the file you choose to restore shares the same name with another file in the same folder, QuickBooks will give you an option to replace the previous file with the new one. If you choose to replace the file, the previous file will get erased. If you’re not sure, you want to erase the file, click ‘Cancel’ and rename the file you want to restore.